e-docs UK, a leading supplier of Financial Management and HR SaaS solutions, are delighted to announce the award a multi year contract for the provision of Supplier Invoice Management services to one of Europe’s biggest aerospace suppliers supporting their shared service centre strategy.

e-docs UK will provide a UK based Exception Handling service for management of all supplier Invoices. This will include receipt of all paper and electronic invoices, scanning and data capture of invoices and the ongoing processing of Invoice exceptions through SAP/IM and into SAP for invoice payment.

” Ian Daniels, Sales and Marketing Director commented: ” We are delighted such an industry leader in Aerospace has chosen our solution, by providing on-shore services for Exception Handling this contract demonstrates how e-docs UK can offer cost effective UK based services. This contract further validates our strategy to increase our focus on Supplier Invoice Management and we look forward to supporting this new client in the years to come.”

OneView-Expenses is an easy to use online database that allows the user to upload their expenses claim along with any receipts. Approver receive notification via e-mail that a claim has been made and attached in the email is a link allowing them to view the claim, receipt and history as well as any notes.
Once the claim is either approved or declined the claimant will receive a email with the relevant information and if needed able to log back into the claim and alter any information. If the claim is approved the Accounts Payable department get a notification e-mail so they can process the claim as well as see all the information on the claim as well as having the option to export the file so it can be imported into a account \ payroll system.

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Britvic Soft Drinks has recently awarded a multi-year contract to e-docs UK for its OneView HR solution.

After a lengthy evaluation process, e-docs UK was awarded this contract to deliver a HR Records Management solution incorporating OneViewHR software, back-file scanning services and distributed Data Capture technology. This solution will provide Britvic Soft Drinks with a single view for all Employee Information.

Ian Daniels, Sales and Marketing Director for e-docs UK, said about the announcement  “we are delighted to have won this contract with Britvic Soft Drinks and we believe it  further endorses  our HR strategy to offer easy to use  SaaS solutions”.

Further information will follow.

Kent County Council has awarded a contract to e-docs UK to scan and index it’s archive of HR files.

The contract award which follows a comprehensive selection process involves the conversion of thousands of files to an electronic format compatible with Kent C.Cs electronic document management system.

e-docs UK Sales Director, Ian Daniels stated "we are delighted to have won this businesss against some significant competition as it confirms that e-docs UK is able to demonstrate quality, controls and processes which give new clients confidence and peace of mind.

Vendors selected for the “Cool Vendor” report are innovative, impactful and intriguing

Hoddesdon, 31March, 2009 – e-docs UK has been included in the list of “Cool Vendors” in the “Cool Vendors in IT Services and Sourcing , 2009″ report by Gartner, Inc.1

Finance teams are engaging e-docs UK to improve efficiency in both their Accounts Payable and Accounts Receivable departments. For Accounts Payable teams, e-docs UK offers the ability to reduce processing costs whilst providing complete visibility and control over the procure to pay cycle. Regarding Accounts Receivable, e-docs UK helps it clients reduce the DSO (Days Sales Outstanding) cycle, improve cash-flow, and reduce Customer Service costs.

We are extremely pleased to be named as a Gartner ‘Cool Vendor,’” said Ian Daniels, Sales and Marketing Director of e-docs UK. “We believe recognition from such a highly respected industry analyst firm is strong validation of our innovative approach in delivering solutions that help our customers improve their Financial processes and regulatory needs.

About Gartner’s Cool Vendors Selection Process

Gartner’s listing does not constitute an exhaustive list of vendors in any given technology area, but rather is designed to highlight interesting, new and innovative vendors, products and services. Gartner disclaims all warranties, expressed or implied, with respect to this research, including any warranties of merchantability or fitness of a particular purpose.

Gartner defines a cool vendor as a company that offers technologies or solutions that are: Innovative, enable users to do things they couldn’t do before; Impactful, have, or will have, business impact (not just technology for the sake of technology); Intriguing, have caught Gartner’s interest or curiosity in approximately the past six months.

About e-docs UK

e-docs UK provides world-class SaaS solutions for Finance and HR. We automate the procure to pay cycle for Accounts Payable, for Accounts Receivable teams we help Credit Control reduce their DSO and improve cash-flow. Our HR solutions ensure Employee Record Management delivers a single view of all employee data and thereby delivering a platform to meet compliance and regulatory standards.

1) Gartner, Inc. “Cool Vendors in IT Services and Sourcing, 2009″ by Frank Ridder et al, March 11, 2009

e-docs UK is expected to be the first UK company to achieve conformance with BSI BIP0008:2008, the new international code of practice about to be published relating to the authenticity, integrity and availability of electronic identities attached to specific documents. The company has also achieved compliance with ISO/IEC 27001:2005, the new code of practice for information security management of all electronically stored and communicated information.
e-docs UK has implemented an integrated Information Security Management System that provides an effective framework to establish, manage and continually improve the security of confidential information stored and managed on behalf of clients. This will be particularly important for clients operating in the finance, health, pharmaceutical, public and IT sectors where the protection of information is critical.

According to Colin Baterip, Managing Director of e-docs UK: “As the first UK company to conform with this new Code of Practice, e-Docs UK will enable clients to increase confidence in the security of electronic information assets whilst meeting all quality goals and specific regulatory requirements.”
e-docs UK maintains the operational procedures and technology requirements including secure data repositories in three different locations and the use of powerful data capture and storage technologies that imprint every document with a watermark. This will ensure that an identity is attached to every document to attest their origin, authority and copyright ownership for evidential and regulatory requirements.
Alan Shipman, Managing Director of Group 5 Training, who carried out the assessment, added: “ISO/IEC 27001 is the only auditable international standard which defines the requirements for an Information Security Management System. e-Docs UK has demonstrated that it has implemented the highest level of security controls to assure customers that their information assets are protected.”

Faster Mailing for Invoices and Other Important Documents

e-Docs UK has installed a new Pitney Bowes FastPac D1950 inserting system that will folds and insert at speeds of up to 5,400 pieces per hour. It features an automatic envelope aligner that ensures accurate, error free inserting of a wide range of documents enabling us to handle larger and more complex projects. Importantly, fold settings can be changed instantaneously within jobs to handle a wider range of inserts.

This investment is part of an ongoing programme to develop our e-billing services and deliver major productivity improvements to clients.

e-docs UK

e-Docs UK has installed three new KODAK i620 Scanners at its head office in Hoddesdon, Hertfordshire. They will enable the company to meet the increasing demand for scanning services whilst maintaining the highest level of service to customers.

The Kodak i620 scanners are equipped with a host of innovative new features including SurePath paper handling that enables documents of different sizes, weights and types to be easily handled and deliver high productivity. In addition, advanced image processing delivers consistently high image quality and reduces the need for rescans.

According to e-Docs UK Managing Director Colin Baterip, ” the addition of these three scanners to our service bureau increases our monthly capacity by 1.2 million pages and affirms our commitment to provide the highest possible levels of image quality”.

e-Docs UK has acquired Total Imaging Solutions, the Watford-based provider of document scanning services. This is the first of a series of strategic acquisitions that will strengthen the company’s position in the marketplace and enable the delivery of a broader range of services to clients.

This acquisition will enable e-Docs UK to develop the scanning side of the business and play a key role in helping the company to hit its target of processing more than 5 million documents per month.

This will consolidate the company’s position as one of the UK’s largest providers of scanning services and enhance its range of advanced document management solutions, which include invoice processing, document hosting and e-billing.

According to Colin Baterip, Managing Director of e-Docs UK: “This acquisition will help give e-Docs UK the critical mass to achieve a greater presence in the market and compete on equal footing with the largest document management service providers.

It will enhance our ability to deliver innovative, ‘best of breed’ solutions regardless of scale.” As part of the deal, e-Docs UK will acquire Total Imaging Solutions’ client base, which comprises mainly of large blue chip clients.

Account manager Clare West will immediately join the e-Docs UK team. “e-Docs UK is looking forward to working closely with Total Imaging Solutions’ customers and we are delighted that Clare West is joining the team to maintain continuity of service,” continued Colin Baterip.

“We are committed to providing tailored business process and document management solutions that meet the individual needs of clients and deliver significant cost savings and productivity improvements.”